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The Essence of Developing Automated User Provisioning Workflows

Many IT experts have come to acknowledge that user provisioning can be an extremely daunting as well as time-consuming process. However, there’s no other way around it. Gratefully, organizations can turn to automated user provisioning.

User provisioning is a practice focused on identity management whereby user privileges and access rights are created and managed. A lot of activities are involved in the process, including the creation, modification, disabling, and deletion of user accounts. The IT staff assigned to handle system administration for any enterprise will find it difficult to manage the tasks without automation. Use provisioning tools play a critical role today in a company’s identity administration and control systems. So, if you haven’t yet automated your identity and access solutions, you’re still not doing it the right way!

With the automation of user provisioning, an organization creates task processes in synchrony with HR solutions, single-sign on (SSO), access governance, and auditing. Bearing in mind all the procedures that are entailed, it becomes evident that automation is critical to deploy. First of all, there’s the need to supervise internal users of the system (i.e. company executives and employees). Then, there are other outside stakeholders interacting with your system that you’ll need to manage, such as customers, partners, and contractors. Depending on how big your company or industry is, it may be extremely difficult to maintain and update all that in real-time.
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Another area where automated user provisioning workflows will prove time-saving and efficient is applications. Are you operating any internal software, or do you have some cloud-held data? In case there are 10 or more of those for your daily handling, you’re facing an uphill task. Fortunately for you, managing your software lifecycle becomes simple when you automate.
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Thanks to automation in synchrony with HR, work processes remain compliant and data security is maintained. And if you’re hiring or firing workers, you can manage their respective user accounts with the help of onboarding and offboarding workflows.

Besides helping streamline business IT responsibilities, deploying automated identity and access solutions guarantees SSO integration, doing away with the trouble of multiple passwords. Automation offers around-the-clock surveillance to ensure 100% HR compliance. There’s even increased security for your system because of the identification and reporting for all failed sign attempts and safety risks.

With automation, de-provisioning becomes way easier, no matter the number of employees leaving your organization at once. This approach means denying a certain user in your company access rights to internal resources. Through de-provisioning, a user account on a specific computer or server may be deleted, preventing the said user from signing in using their existing credentials.

Automated user provisioning is certainly an approach you should consider to help streamline your system administration processes.